The Dialogue is committed to protecting the privacy of visitors to our website and our members. The Dialogue has formulated this Policy to explain what information we collect through our website, how it is stored, and how it is used – in line with the legal requirements of the Digital Personal Data Protection Act 2023. This Privacy Policy applies to all the Dialogue members, interns, and volunteers who have access to your data (“we” or “us”) when you visit our website.
Note: In this policy, “members” refers to the team mentioned in the “About Us” section of our website; kindly refer to that page for more details regarding the members.
How and why do we collect data:
We collect information regarding visits to our website. Like most servers, IP addresses [which include location data, browser, operating system, visiting time (local and server), session, actions per visit, page views per visit, returning visitors, and referring site information] are logged automatically on access to our website however these IP addresses are not tied or collated against the responses that you send by using our forms. We undertake to delete these IP logs after a retention period, as mentioned below.
What do we do with the data:
We use your email address, name, and/or designation to respond to queries, collaboration purposes, and intimation purposes. We may use your mobile number, if at all collected, to follow up for event participation and any other relevant project you are involved in or have expressed interest in, only when we receive no/inadequate response to our emails. We do not share your data with any third party except with your express consent or if compelled by law.
Where and how we store your data:
We store the data collected via Google Forms in an Excel sheet that is accessible to all members of The Dialogue. However, only the communications team usually accesses the Excel sheet or the Google Form.
How often do we access/erase your data:
Accessing data: We access your data only when we respond to any project or action you have subscribed to or when following up on that specific project or action (this may include calling you directly).
Erasing data (Data Retention): We destroy all collected data (except data concerning any ongoing project and any data given to us by visitors to our website) within 120 days after the project or action is completed. We do not keep copies of the collected data.
Social Media and third-party platforms:
We use social media and third-party platforms for our activities. These platforms and applications are often provided by third-party service providers.
The Dialogue provides links to or interacts with a wide variety of third-party websites, including interactive links to sites like social media, telephone calling services, mapping services, video hosting websites, etc. The Dialogue is not responsible for and does not have any control over the privacy practices or the content of such third parties; please see their privacy policies for more information.
Updating or Removing Your Information:
You may choose to correct, update, access, or delete the membership information you have submitted to us by sending an email requesting changes to info@thedialogue.co. Your consent to our use of your information is very important to us. If you want to withdraw your consent to receive the updates and other bulk emails, you may write to info@thedialogue.co.
If you have any privacy-related queries or complaints, please contact The Dialogue’s Chief of Staff, Kriti Singh, at her official email address kriti@thedialogue.co.
Changes to this Privacy Policy:
We at The Dialogue may periodically update this Privacy Policy by posting a new version on our website. We are committed to keeping you informed of any changes that may impact your privacy. Your continued use of our website after any revisions to this policy means that you agree to the updated terms.
Security:
The Dialogue employs industry-standard mechanisms and protocols, such as a secure sockets layer (SSL), to uphold the confidentiality of your personal information. We also take reasonable measures to safeguard your personal information against unauthorized access, use, or disclosure. However, as no data transmission over the internet or electronic storage can be entirely secure, The Dialogue cannot guarantee the complete security of your personal information.
